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If you are away from your computer and need to create a rule to deal with incoming emails, you can do it and there is no need to wait until you get back to the office or home. However, these days people use their phone for many things and Google, Microsoft and Apple mail mobile apps do not let you create rules. You must use a desktop computer and a web browser to create, edit and delete rules. There are two ways this can be done and Gmail, Microsoft Outlook and Apple Mail do it on the server. Junk can be deleted, important messages flagged, labelled or moved to a specific folder. Rules in an email app enable incoming messages to be dealt with automatically. You can boost productivity by automating the task.

This can be done manually, but it is slow and time consuming when you receive a lot of email each day. It is an organizational feature and all your emails from a certain company, such as your place of work, a client or customer, can have the same label or be kept together in a folder.

It can be useful to apply flags or labels to email messages, or to move them to folders if your email service allows them. Yahoo does! Let’s create rules in Yahoo Mail to sort emails.

Mail rules enable you to deal with incoming emails automatically, but Google, Microsoft and Apple phone apps don’t support them.